1. Background

The Extractive Industries Transparency Initiative (EITI) is a global standard that promotes revenue transparency and accountability in the oil and gas and mining sectors. It is an international initiative between governments, companies and civil society groups to promote transparency in the flow of revenues from extractive companies to host country governments based on a set of criteria for transparent reporting on the revenue streams and other benefits. It has a robust yet flexible methodology for disclosing and reconciling company payments and government revenues in EITI implementing countries.

The purpose of the initiative is to encourage greater transparency in the extractive sector. This would enable citizens to make informed demands for the fair and sustainable use of revenues generated through the exploitation of natural resources. It is expected that accountable governments and informed public will contribute to greater political stability, increased security in mining communities and improved investment climate.

EITI implementation has three core components:

1. Transparency: oil, gas and mining companies disclose the payments they have made to the government, and the government discloses its receipts from the companies. The figures are reconciled by an Independent Administrator and published in annual EITI Reports alongside contextual information about the extractive sector.
2. Accountability: a multi-stakeholder group with representatives from government, companies and civil society is established to oversee the process and communicate the findings of the EITI Report; creates the platform for citizens’ engagement with government and companies on the report and facilitates responses to critical issues raised by the reports and arising out of the engagements.
3. Policy Reform: The findings from GHEITI reports inform policy changes aimed at improving governance, revenue management, and regulatory frameworks within the extractive sector.

    

Ghana signed on to the Extractive Industries Transparency Initiative in 2003 and has since been implementing the Standard. The implementation of the EITI started with the mining sector and extended to the oil and gas sector in September, 2010.

The Ghana version of the initiative is called the Ghana Extractive Industries Transparency Initiative (GHEITI). A twenty-nine (29) member Multi-Stakeholder Group (MSG) or National Steering Committee (NSC) made up of representatives from government, mining and oil and gas companies, Civil Society organizations have oversight responsibility over the activities of the initiative.

The specific objectives of the Ghana EITI are to:

1. enhance the demand side of social accountability by providing public insight into revenues derived from the exploitation of the country's natural resources;
2. Open the channels of communication to promote scrutiny over resource revenues and the resource extraction processes through the creation of platforms for public debate on the spending efficiency of extractive sector revenues;
3. Identify gaps and weaknesses in resource revenue management and make recommendations to prevent revenue leakages;
4. Enhance the communication efficiency of GHEITI and ensure that mineral revenue / expenditure information is provided in a timely manner, and an accessible and comprehensive format;
5. Guarantee the sustainability of Ghana's EITI with the active involvement of successive governments in the initiative and ensure that public resources are made available for its implementation.

1. The Rules of Procedure

The Rules of Procedure is established towards improving the governance and functioning of the Ghana EITI by providing guidance on key governance issues that may arise in the work of the Ghana EITI MSG and the Secretariat.

The rules are particularly intended to address issues bothering on the roles and mandate of the various stakeholder representatives on the MSG, the MSG as a collective, and of the Secretariat. It also spells out the established modalities for decision-making by the MSG including due processes for receiving approvals for proposed administrative actions by the Secretariat.

The Rules of Procedure shall constitute and form an integral part of the documents that currently guide the operations of the Ghana EITI. By adopting these Rules of Procedure GHEITI intends to entrench sound administrative and corporate governance practices in its affairs and to provide a resilient framework for the transmission of the institutional culture from one generation of GHEITI leaders to another.

1. Functions of the Ghana Extractive Industries Transparency Initiative

The GHEITI shall perform the following functions:

1. Influence government for the purpose of reforming and strengthening policy frameworks to strive towards full transparency in the governance of the extractives sector;
2. Obtain from all extractive industry entities and recipients, contextual operational information, data of all payments made to Government and revenues received by Government in respect of the extraction of any other natural resource that shall subsequently be subjected to EITI reconciliation mandate;
3. Obtain, as may be deemed necessary, from any extractive industry entity an accurate record of the cost of production, volume of production, and value of oil, gas, mineral or any other natural resource extracted by that entity at any period;
4. Monitor and ensure that all payments due to the Government from all extractive industry entities are duly made;
5. Conduct a reconciliation of all reconcilable payment data disclosed by extractive entities and all revenue data disclosed by all Ministries, Departments, Authorities or Agencies of Government;
6. Examine as may be necessary the audit and assurance procedures of extractive companies and relevant government entities;
7. Conduct appropriate audits and or investigations of the process by which each material concession, contract, license, permit and other right is awarded by the Government in respect of natural resources in order to determine that each concession, contract, license, permit or similar right was awarded in compliance with the Standards of the Extractive Industry Transparency Initiative and applicable national legal frameworks;
8. Publish the reports of all audits, investigations and/or reconciliations conducted pursuant to the EITI Standard and to disseminate such reports through widely accessible media, including but not limited to, the national newspapers and the electronic media;
9. Submit annual reports to the President and Parliament through the Minister for Finance on its operational activities, including utilisation of funds received in connection with the performance of its mandate;
10. Establish linkages with other governance and anti-corruption initiatives such as the Public Interest and Accountability Committee (PIAC), Open Governance Partnership (OGP) Initiative, The Financial Action Taskforce (FATAF), Standards, National Anti-Corruption Action Plan (NACAP) etc;
11. Nominate a member to represent GHEITI on the Public Interest and Accountability Committee established under the Petroleum Revenue Management Act, 2011 (Act 815) as amended; Open Governance Partnership (OGP) Initiative and any other Committees; and
12. Promote or undertake any other activity related to its functions and which in its opinion are necessary for the achievement of its objects.

1. GHEITI Secretariat

The Ministry of Finance (MoF) shall host the Ghana EITI Secretariat and will coordinate all its activities in the area of mining, oil/gas and other natural resource sub-sectors that may be subjected to EITI reconciliation mandate. The Secretariat will in consultation with the MSG responsible for implementing the agreed work plans, monitor and evaluate the programmes, among others.

1. The Secretariat shall be headed by a Coordinator who shall be appointed by the Minister for Finance on such terms as recommended by the Multi-Stakeholder Group.
2. The Coordinator shall be assisted by a Deputy Coordinator of the GHEITI Secretariat who shall be appointed by the Minister for Finance on such terms as recommended by the Multi-Stakeholder Group.
3. The Secretariat shall:

• 1. be responsible for carrying out and managing the day-to-day operations of GHEITI and subject to the overall control and direction of the MSG;
  2. facilitate meetings, develop agenda, and provide accurate records of discussions and outcomes of MSG engagements.
  3. ensure MSG is equipped with information required to make informed decisions;
  4. prepare work plans of GHEITI for approval by the MSG;
  5. be authorised to solicit external financial and other assistance on behalf of the GHEITI and keep proper records of all financial transactions of the Secretariat;
  6. subject to the approval of the MSG, facilitate the constitution of technical teams or the procurement of a consultant for the purpose of undertaking reconciliation, audit and investigations, among others;
  7. take any other actions necessary for achieving the objectives of GHEITI;
  8. be adequately staffed. Staff shall have the necessary expertise to ensure that the Secretariat can effectively undertake the responsibilities described in paragraph 3 above;
  9. act as a central hub for internal and external communications, disseminating information to stakeholders, MSG members and related sector Ministries. It shall ensure communication channels are well maintained and that all relevant parties are well informed;
  10. be responsible for onboarding new MSG members, orientation, training and ensuring they have working understanding of their roles and responsibilities; and
  11. Staff assigned to the Secretariat may be removed from the Secretariat upon the recommendation of the MSG. The MSG shall show cause for such recommendation.

Functions of the Co-ordinator

The Co-ordinator shall be Head of the GHEITI Secretariat. In addition to exercising the responsibilities provided under the Secretariat section, the Coordinator shall:

1. Within limits of the rules and procedures established by the MSG, be empowered to undertake such management actions as shall be necessary for the implementation of GHEITI’s strategic thrust and obligations;
2. Manage the day- to- day operations of the Secretariat and to implement the policies and strategies adopted by the MSG;
3. Ensure that rules, procedures, work plans and programmes of GHEITI are properly executed;
4. Organise and conduct MSG meetings on a regular basis for the effective implementation of the GHEITI work plan;
5. He/she shall organise and coordinate all meetings of the MSG, its sub-committees, attend meetings, record the decisions, supervise the preparation of summary reports and subsequent distribution to the Members;
6. Liaise effectively with all stakeholders including government institutions, private sector actors, civil society organisations, ,bilateral and multilateral agencies on issues relating to GHEITI’s work;
7. Improve and maintain close coordination with the donor community and ensure donors are constantly involved to support the EITI process;
8. Monitor activities of the Secretariat to ensure that the work plan and targets are met;
9. Provide the MSG with timely, relevant and accurate information on activities of GHEITI as well as outcomes of meetings attended;
10. Ensure effective implementation of GHEITI’s communication strategy document;
11. Be accountable to the MSG for the achievement of GHEITI’s goals; and
12. Shall perform other duties as may be assigned him/her by the MSG from time to time.

1. GHEITI Multi-Stakeholder Group (MSG)

The GHEITI MSG is a multi-stakeholder body consisting of Government Agencies, Civil Society Groups and Extractive Industry Companies. It is the governing body for the EITI process in Ghana. The composition of the MSG is as follows:

1. Office of the President
2. Ministry of Finance (MoF)
3. Ministry of Lands and Natural Resources (MLNR)
4. Ministry of Energy and Green Transition (MoEGT)
5. Petroleum Commission (PetCom)
6. Minerals Commission (MinCom)
7. Environmental Protection Authority (EPA)
8. Ghana National Petroleum Corporation (GNPC)
9. Ghana National Gas Limited Company (GNGLC)
10. Office of the Administrator of Stool Lands
11. Ghana Revenue Authority (GRA)
12. Civil Society Organisations (Mining)
13. Civil Society Organisations (Oil/Gas)
14. Ghana Chamber of Mines
15. Ghana Upstream Petroleum Chamber
16. Tullow Ghana Limited
17. ENI Ghana Limited
18. Kosmos Energy Ghana HC
19. Kosmos Energy Ghana Investments
20. Ghana Integrated Iron and Steel Development Corporation (GIISDEC)
21. Minerals Income Investment Fund (MIIF)
22. Minerals Development Fund (MDF)
23. Ghana Integrated Aluminum Development Corporation (GIADEC)
24. Ghana National Association of Small- scale Miners (GNASSM)
25. Representative of District/Municipal Assemblies in mining areas to be rotated among affected districts.
26. Representative of the District Assemblies in the areas of the Oil and Gas producing districts, to be rotated among qualifying districts.

1. Appointment to the GHEITI Multi-Stakeholder Group

• Appointments to the MSG shall be made by the Minister for Finance upon the receipt of independent nominations from the various stakeholder institutions represented on the MSG. MSG stakeholder institutions are encouraged to be guided by the need for diversity and inclusion.
• A person appointed as a member of the MSG shall hold office for six (6) years and may be reappointed for another term.
• A member of the MSG may resign his or her office at any time upon serving notice to the Chair.

1. Procedure For Nominating Civil Society Representatives

For the avoidance of doubt, and in line with the EITI Standard’s injunction to safeguard the civic space and to create a conducive environment for free expression, as well as the active participation of civil society in the EITI processes at the country level, the procedure for the selection of CSOs shall be at the discretion of the CSOs constituency organised into coalitions and platforms. The process shall be free from external influences.

1. GHEITI Civil Society EITI Association membership: Eligibility and process

The CSO Guidelines seek to encourage the participation of a broad range of civil society stakeholders, whose interests are aligned with the EITI. The criteria and protocols for application and vetting aim to achieve broad geographic diversity as well as the inclusion of an array of civil society representatives and organisations working on various extractive-governance-related issues at the national, and local levels. At the same time, the independence and legitimacy of the civil society constituency is safeguarded by GHEITI’s Rules of Procedures.

7.1.1 The following factors are considered in assessing eligibility:

• The representative/organisation should specialise in issues related to extractive industries, such as good governance, open budget, and other related areas. Its mission, vision, and track record of activities should reflect these interests.

• The representative/organisation should demonstrate commitment to transparency principles and provide evidence of non-governmental status and independence in its operations and policies.

1. Nomination Of Industry Representatives To The MSG

Nomination of representatives of industry shall be by job functions and their alignment with the data requirements of GHEITI. Nominees shall be senior officers of their respective companies.

The industry representation on the GHEITI MSG is currently in two broad categories, based on the type of extractive industry. There are two industries i.e. mining, and oil and gas.

For the large- scale or industrial mining industry, the companies are represented by their umbrella body, the Ghana Chamber of Mines, with one of the corporate members of the Chamber, serving as an alternate.

Whenever there is a vacancy in the industry representation, the GHEITI Secretariat shall notify the Ghana Chamber of Mines in writing and invite it to resort to their internal processes to nominate a new representative and communicate same to the Secretariat. This applies to both the substantive representative and the alternate.

The small- scale mining sub- sector shall be represented by the Ghana National Association of Small- scale Miners (GNASSM).

Two SOEs in the mining sector i.e. Ghana Integrated Aluminum Development Corporation (GIADEC), and Ghana Integrated Iron and Steel Development Corporation (GIISDEC), shall be represented individually. Their representatives shall be nominated by their respective management.

In the case of the oil and gas industry, all operators of producing fields shall be represented individually on the MSG. The nominations are done by the management of the respective companies. Additionally, the umbrella body for the industry i.e. the Ghana Upstream Petroleum Chamber shall also have a seat on the MSG, taking care of the broader interest of the industry. The management of the Chamber shall independently nominate its representative to the MSG.

The two SOEs in the oil and gas sector, GNPC and Ghana Gas shall be individually represented on the MSG. Nominations shall be the prerogative of their respective management.

1. Nomination of Representatives of Ministries, Departments, and Agencies of the State

Nomination of representatives of Ministries, Departments, and Agencies, including SOEs, shall be by job functions and their alignment with the data requirements of GHEITI. Nominees shall be part of senior management of their respective institutions, not below the rank of a director.

1. Guiding Considerations in the Nomination Process

Though there shall be no external interference in the nomination of members to the MSG by each constituency, the nominating institutions should be guided by the need for diversity and inclusion. This is to be regarded only as advisory or a plea and therefore not binding on the constituency.

1. Removal from Office

A member of the MSG may be removed from office on the recommendation of the MSG for reasons of conflict of interest or proven misconduct.

Where the MSG recommends the removal of a member on the grounds stated above, the appointing authority shall accordingly withdraw the nomination, appointment of the said member and the nominating constituency shall replace the said member.

1. Independence of the Multi-Stakeholder Group

The MSG shall be independent and free from any political interference in the execution of its mandate. Each represented stakeholder shall wield equal power and shall not be coerced into making a decision.

1. Mandate of the GHEITI Multi-Stakeholder Group

1. The MSG shall be responsible for the formulation of policies, programmes and strategies for the effective implementation of the objectives and the discharge of the functions of GHEITI.

2. The MSG shall:

   1. exercise oversight responsibility over EITI implementation in Ghana;
   2. approve the annual budget and work-plan of GHEITI and ensure the periodic review of programmes and performance of GHEITI;
   3. approve the procurement of all services necessary for the effective implementation of the policies and programmes of GHEITI;
   4. approve and authorise publications of GHEITI reports taking into account any dissenting views of any member of the MSG; and
   5. adopt necessary measures for achieving the mandate and objectives of GHEITI.

1. Political Leadership of the Initiative

The Minister for Finance or his/her representative shall provide political leadership for GHEITI.  He/she will be assisted by the Deputy Ministers for Finance, Lands and Natural Resources, and Energy.

1. Co-Chairpersons

The MSG shall elect from among its members Co-Chairpersons who shall hold office for a period to be determined by the MSG but no more than the tenure of office of such members.

The first Co-Chairperson shall be the representative of the Ministry of Finance.

There shall be a second Co-Chairperson elected in turns from among Civil Society and Extractive Industry representatives.

1. Mandate of the Co-Chairpersons

In exercising the powers conferred upon them by these Rules, the Co-Chairpersons shall have the following mandate:

1. 1. declare the opening and closing of meetings;
   2. moderate the discussions;
   3. Ensure the observance of these Rules of Procedure;
   4. Accord the right to speak;
   5. Rule on points of order;
   6. Put questions to the vote and announce decisions; and
   7. not take part in voting but shall have a casting vote in the event of a tie.

1. Meetings and Decisions of the MSG
2. The MSG shall meet at least once in every three months for the dispatch of business at such times and places as it may determine.
3. At every meeting of the MSG, either of the co-chairpersons or in their absence, their nominated representative shall preside.
4. The Secretariat shall convene meetings upon the advice of the Co-Chairpersons
5. The MSG shall endeavour to take its decisions by consensus.
6. Where the MSG fails for any reason to reach a consensus on any matter, such matter shall be determined by a simple majority of the votes of members present and in the event of an equality of votes, the person presiding shall have a casting vote.
7. Where decisions of the MSG are to be made by vote, each constituency, to wit; Government, Industry and Civil Society shall have one vote.
8. The MSG may at any time co-opt any person to act as an advisor at any of its meetings but no person so co-opted shall be entitled to vote at any meeting.
9. The validity of the proceedings / decisions of the MSG shall not be affected by the absence of any member, vacancy among its membership or by any defect in the appointment of any of the members.
10. The quorum of the MSG at any meeting shall be two-thirds of its members. The quorum should include representation from all three stakeholders represented on the MSG.
11. Members of the MSG shall be paid such allowances as the Minister shall determine in accordance with the rules governing the Public Services.

1. Mode of meetings

Meetings may be held as follows:

Physically present at the location or virtually through a digital platform as may be agreed on by the MSG.

1. Invitation to Meetings

Invitations to meetings can be either by a written letter and/or an e-mail.

1. Ordinary meetings

2. Either of the co-chairpersons shall convene meetings of the MSG.

3. All meetings shall be called using a notice and agenda.
4. Any three members may request the co-chairpersons to convene an emergency meeting of the MSG to discuss a specific issue or issues of urgent nature.
5. When the co-chairpersons receive the request, he/she shall convene the meeting accordingly, to be held on a date agreed on by most members.
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8. Emergency Meetings

An emergency meeting may be called by either of the co-chairpersons as and when necessary. The emergency meeting shall discuss only issues giving rise to the calling of the meeting.

1. Meeting Agenda

The MSG has sole authority over its agenda and exercises this through the Co-chairpersons. Any member may at a meeting, request the addition of an item to the agenda.

The provisional agenda for a meeting shall be drawn up by the Co-ordinator and approved by either of the co-chairpersons

The provisional agenda for a meeting shall be communicated at least one week before the meeting, but in urgent circumstances it may be communicated simultaneously with the notice of the meeting. Any subsequent change or addition to the provisional agenda shall be brought to the notice of the MSG at least three days before the meeting.

The agenda shall list the items to be discussed at that particular meeting.

1. Meeting Attendance

Members shall endeavour to attend all meetings and to prepare adequately for each meeting. Where they are unable to attend a meeting, they shall inform the chair through the coordinator and nominate their alternates to attend in their stead. Members shall be entitled to speak freely without duress or intimidation, and shall participate fully, frankly and constructively in MSG discussions and other activities and to bring to bear the benefit of their particular knowledge, skill and abilities to the meeting.

Members are also expected to attend:

1. Sensitisation and dissemination workshops;

2. Sub-Committee Meetings; and

3. All other meetings that may be duly convened.

A member who is unable to attend a meeting shall inform the Coordinator of his or her inability to attend, and this shall be recorded in the minutes of the meeting.

1. CONDUCT OF MSG MEETINGS

2. The Chair of the meeting shall call upon MSG members in the order in which they signify their desire to speak.

3. There shall be a rapporteur to record proceedings of every meeting.

4. The Chairperson of a sub-committee or rapporteur appointed thereof to present a report may be accorded precedence for the purpose of presenting the report.

5. Any motion raised by a Member of the MSG shall have precedence in order of submission

24.1 The following motions shall have precedence in the order named over all principal motions before a meeting:

1. To suspend the meeting;

2. To adjourn the meeting;

3. To adjourn the meeting to a certain day or hour;

4. To refer any matter to a committee, to the Coordinator or to a rapporteur;

5. To postpone discussion of the question to a certain day or indefinitely; or

6. To introduce an amendment.

7. An Alternate accompanying a Member to a meeting may participate in deliberations but will not have a voting right.

8. At the beginning of each meeting, the MSG shall approve the report of the previous meeting.

9. Distribution of Meeting Documents

Minutes, reports and other documents for discussion at meetings shall be received by members at least a week before the date of the meeting.

Distribution of documents shall be by courier or electronic means of communication.

1. Categories of Membership

2. Substantive Members

Substantive members are members whose job function aligns with the objectives of GHEITI and were nominated to represent their institutions.

1. Alternate Members

Alternate members are members nominated to stand-in for substantive members, when for whatever reasons the members are unable to attend a meeting. The decision to grant an institution the right to an alternate representation will be on sound reasoning pursuant to the effectiveness of GHEITI’s functions.

1. Co-opted Members

The MSG may co-opt a person to attend any of its meetings to offer expert opinion or advice. A co-opted person shall not have a right to vote on any matter for decision at the meeting. Observers drawn from allied agencies or non- governmental organisations and other qualified persons may be invited by the MSG to address it on matters within their competence.

1. Discussions

Discussions shall be open and constructive, recognising that genuinely held differences of opinion can, in many circumstances bring greater clarity and lead to better decisions.

All discussions and their record shall remain confidential unless there is a specific direction from the MSG to the contrary, or the law requires disclosure.

1. Minutes

2. The minutes shall be signed by the chairperson of the particular meeting and the rapporteur.
3. The minutes shall be prima facie evidence of the proceedings of the MSG.

4. The minutes shall be confirmed and approved by members who were present at the particular meeting which minutes are up for adoption.

1. Adjournment of the Meeting

This may happen when either the meeting itself or part of the business of that meeting is postponed until another time or indefinitely.

No new business shall be introduced at the re-convening of an adjourned meeting unless notice of such new business is properly given.

At the beginning of any re-convened meeting, the Chairperson shall recap deliberations of previous meeting to avoid any confusion or unnecessary duplication of discussion.

1. Disclosure of Interest

A member of the MSG who has personal / private interest in any matter to be discussed by the MSG shall disclose the nature of the interest to the MSG, may recuse himself/herself or be disqualified from deliberations of the MSG in respect of that matter.

1. Composition of GHEITI Standing Sub-Committees

The MSG may constitute such special committees as it considers fit for the performance of its functions.

Sub-Committees shall be formed on either standing (permanent) or ad hoc basis to facilitate efficient decision-making of GHEITI. Sub-Committees shall, be subject to necessary modifications, and shall observe the same rules of procedures of the MSG. The sub-committees only speak or act for the MSG when so authorised.

Ad hoc sub-committees may be formed for specific purposes and disbanded after completion of the assignment.

GHEITI shall establish the following standing sub-committees:

1. Communication /Sensitisation

2. Technical Sub-committee on Mining

3. Technical Sub-committee on Oil/Gas

4. Finance and Procurement

5. Open Data

To achieve specialisation and efficient division of labor, the GHEITI standing sub-committees may be used to implement various aspects of the programme as shown below:

1. Communication /Sensitisation Sub-Committee

1. Office of the President

2. Ministry of Finance (MOF)

3. Office of the Administrator of Stool Lands (OASL)

4. Civil Society Organisations (CSOs)

5. Ministry of Energy (MoE)

6. Ghana National Petroleum Corporation (GNPC)

7. Ministry of Lands and Natural Resources (MLNR)

8. Minerals Commission (MinCom)

9. Ghana Revenue Authority (GRA)

10. Ghana Chamber of Mines (GCM)

11. ENI Ghana

12. Tullow Ghana Limited

13. Tarkwa Nsuaem Municipal Assembly (TNMA)

14. Environmental Protection Authority (EPA)

15. Ghana National Association of Small-Scale Miners (GNASSM)

1. GHEITI Technical sub-committee in charge of mining

1. Minerals Commission (MinCom)

2. Ministry of Lands and Natural Resources (MLNR)

3. Chamber of Mines

4. Ghana Revenue Authority (GRA)- Mining Desk

5. Ministry of Finance (MoF)

6. Office of the Administrator of Stool Lands (OASL)

7. Tarkwa Nsuaem Municipal Assembly (TNMA)

8. Civil Society Organisation (CSO) Rep

9. Ghana National Association of Small-Scale Miners (GNASSM)

10. Environmental Protection Authority (Mining)

11. Mineral Development Fund (MDF)

12. Mineral Income Investment Fund (MIIF)

1. GHEITI Technical sub-committee in charge of Oil/Gas

1. Ministry of Energy and Green Transition (MoEGT)

2. Ministry of Finance (MoF)

3. Petroleum Commission (PC)

4. Ghana National Petroleum Company (GNPC)

5. Ghana National Gas Limited Company (GNGLC)

6. Tullow Ghana

7. ENI Ghana Limited

8. Kosmos Energy

9. CSO Rep

10. GRA (Oil & Gas Unit and Customs Division)

11. Environmental Protection Authority (Petroleum)

12. Ghana Upstream Petroleum Chamber

13. Ellembelle District

1. Finance and Procurement

1. Office of the Administrator of Stool Lands

2. Rep. CSOs

3. Rep of International Oil Companies (IOCs)

4. Ministry of Finance (MoF)

5. Petroleum Commission (PC)

6. Minerals Commission (MinCom)

7. Ghana Chamber of Mines

8. Ghana National Petroleum Company (GNPC)

1. Open Data Sub-Committee

1. Ghana Chamber of Mines

2. Ministry of Finance (MoF)

3. Petroleum Commission (PC)

4. Ghana National Petroleum Company (GNPC)

5. Ghana Revenue Authority (GRA)

6. Ellembelle District

The functions of the various sub-committee meetings are as follows:

1. Communication /Sensitisation Sub-Committee

1. Guided by GHEITI’s communication strategy, the Communication sub-Committee is charged with supporting and monitoring GHEITI’s strategic efforts related to:

2. Enhancing public awareness and understanding of EITI implementation

3. Improving GHEITI’s reputation and its corresponding impact on extractive sector governance

4. The Communication/Sensitisation sub-committee shall appoint among them a chair who shall ensure execution of the following primary duties and responsibilities

5. Advise the MSG on communication matters

6. Facilitate interactions between the committee and stakeholders

7. Supervise the implementation of all GHEITI communication activities

8. Ensure and facilitate the dissemination of the GHEITI Reports

9. Formulate policies to project, maintain and protect the image and influence of the MSG

10. Determine appropriate tools to communicate effectively

11. Handle media relations

12. Any other function that may be referred to it by the MSG.

1. Technical sub-committee on Mining

The Technical sub-committee on mining shall:

1. Advise on technical matters relative to mining.

2. Facilitate interface between the mining sector and the MSG

3. Support the implementation of GHEITI’s activities relative to mining

4. Assist the Secretariat in following up on recommendations pertaining to mining in the GHEITI reports.

1. Technical sub-committee on Oil and Gas

1. Advise on technical issues relative to Oil and Gas.

2. Facilitate interface between the Oil and Gas sector and the MSG

3. Support the implementation of GHEITI’s activities relative to Oil and Gas

4. Assist the Secretariat in following up on recommendations pertaining to Oil and Gas industry in GHEITI’s reports; and

5. Any other function that may be referred to it by the MSG.

1. Finance and Procurement Sub-Committee

The sub-committee on Finance and Procurement shall:

1. Ensure proper accounting records are kept in line with International Accounting Standards.

2. Ensure compliance with the Public Financial Management (PFM) Act 2016 (Act 921)

3. Handle all procurement matters especially the recruitment of the Independent Administrator (IA) in consultation with the Secretariat as determined by the MSG from time to time

4. Ensure that a Procurement Plan is drafted and corresponds to the activity plan and the budget

5. Ensure that procurement activities are initiated on time

6. Ensure that all internal and external experts required for the project are being consulted early in the project phase and committed to provide the information and specifications needed for the procurement activities

7. Ensure that ethical risks are considered and addressed in the procurement process

8. Uphold the procurement principles and ensure that the best quality and value for money is obtained; and

9. Any other function that may be referred to it by the MSG.

1. Reports

GHEITI shall publish, in addition to reconciliation reports which are due by 31st December each year, reports on sensitisation and dissemination workshops, and an annual activity report not later than 1st July of every year. The MSG again is required to publish minutes of its meetings.

1. Budgets and work plans

The Coordinator shall coordinate the preparation of short term (annual) and medium term plans and synthesise these into an integrated GHEITI multi-year plan.

The Coordinator shall prepare and submit budget and work plans for each financial year at least one month before the commencement of the following year.

The MSG shall deliberate on the work plan and budget at a retreat, at a location as may be determined by the MSG, not later than week 2 of the first month of the year.

The workplan shall be operational after it is adopted by the MSG.

1. Financial Management

GHEITI shall adopt a system of sound financial management policies in conformity with financial regulations of the Government of Ghana and generally accepted

international accounting principles to ensure prudent and efficient management of

funds.

GHEITI shall keep proper books and records of accounts for funds and

resources received and expenditure incurred. GHEITI shall be subject to

audit by the Auditor General.

1. Engagement of Consultants/Experts

2. The MSG may, for the efficient and effective execution of its mandate, engage consultants with proven knowledge and expertise in the matter before the Committee to submit proposals for consideration by the Committee.

3. The consultant shall be paid such fees as negotiated between him/her and the Finance and Procurement sub-committee and approved by MSG at its meeting.

4. A member of the MSG who has the expertise in any matter to be performed by the MSG may offer himself or herself for the assignment after discussion and approval of the proposal by the MSG.

5. The member may be paid such fees and remuneration as may be negotiated between him/her and the Finance and Procurement sub-committee and approved by the MSG at its meeting.

6. Capacity Development of the MSG

It shall be beneficial to the MSG when members have basic knowledge of areas other than their field of expertise, as it would contribute to the arrival of good decisions.

For this reason, and as part of continuing capacity development, all members shall be required to attend seminars and conferences as are appropriate to enhance their value adding functions.

The annual work plan of the Committee shall make specific provisions for the training of members.

The Secretariat shall conduct Needs Assessment of MSG members, particularly new entrants, and prepare training programmes accordingly

1. Amendments Of The Rules

2. These Rules and Procedures may be amended by the MSG at a meeting called for that specific purpose only.

3. Due notice will be given to members for such meetings.

4. Members shall be given advance notice of proposed changes with reference to specific rules that need to be amended.

5. The motion for the approval of the amendments shall be by a two-thirds majority of members.

ADOPTED BY THE GHEITI MULTI-STAKEHOLDER GROUP ON …January 2025